Finance & Accounting
Invoices and bills, the payments that settle them, the postings no document covers, budgets tracked against real spend, and statements produced from what was recorded rather than rebuilt from it.
GetBizApps records and reports; it does not file. There is no statutory tax return submission, no audit engine and no country-by-country compliance service beyond the E-Invoicing add-on for Europe. Your accountant is sent a position rather than a shoebox — they still file it.
The cycle you already run
Every finance function runs the same loop; what differs is how much of it lives in a spreadsheet. These are the modules that cover each turn of it.
Raise invoices with their line items and approvals, or let the repeating ones raise themselves overnight.
Payments recorded against the document they settle, so an outstanding balance is a fact rather than a reconstruction.
The postings no invoice covers — accruals, corrections, depreciation — entered by hand and balanced before they post.
The accounts the money actually moves through, checked against what was recorded, with a trial balance that has to agree.
Balance sheet, profit and loss and budget variance produced from the entries, not assembled the night before.
Coverage
The list a finance lead runs through when they evaluate anything. Each row names the add-on that does it, so you can see the gaps as well as the fit.
Assets, liabilities, equity, income and expenditure on one structure the whole business shares.
Line items and approvals on each, attached to the party they belong to.
Money in and out against the document it settles, reconciled to the accounts it moved through.
Generated from the entries, with balance validation and a draft-to-finalise step before figures are fixed.
Closing procedures automated, so a financial year ends as a defined process rather than a fortnight.
As many debit and credit lines as an entry needs, with debits forced to equal credits before it posts.
Allocated per account, synced to journal entries, with variance showing allocated, spent and remaining.
Daily, weekly, monthly or custom intervals with a cycle limit, generated by a nightly job.
Requests through an approval workflow, categorised expenses, live balance, reimbursements with receipts.
Percentage, fixed or tiered plans, calculated as the invoice posts and approved before it is payable.
Payments allocated to specific line items, with the outstanding balance on the retainer itself.
Goals linked to the bank account funding them, with milestones and an estimated completion date.
In your industry
A finance team's module list looks similar everywhere. What they actually spend the week on does not — and that is usually what decides whether a system fits.
Finance in a factory is downstream of the stock ledger. Cost of goods sold is calculated by FIFO, LIFO or weighted average as purchases and sales post, so margin on a job is a figure rather than a year-end estimate. The other half of the week is supplier dues: bills raised against procurement records, filtered by vendor and month so what falls due next is visible now.
See how manufacturing runs itRetail finance is high-volume and low-drama until something does not reconcile. The work is bank reconciliation against recorded receipts — which is where a missing day's takings surfaces — plus the standing costs that repeat every month: rent, service contracts, subscriptions, raised as recurring bills overnight rather than re-keyed.
See how retail runs itDistribution finance lives on two numbers: what the goods cost against what they sold for, and who has not paid. COGS updates as purchases and sales post, so margin is readable per period. The sales invoice report — bills, payments received and outstanding balances by customer or month — is the collections list, already made.
See how trading & distribution runs itA practice bills forward, not in arrears. A retainer takes payment up front and is consumed line by line, showing its outstanding balance on the record and converting to a sales invoice when it completes. Alongside it: utilisation from timesheets, so what a project earned can be read against what delivering it cost.
See how consulting & agencies runs itAgency finance is mostly commission and recurring billing. Commission is calculated as the sales invoice posts against a percentage, fixed or tiered plan, approved before it becomes payable, and tracked from pending to paid. Managed property adds standing charges on a schedule rather than a reminder.
See how real estate runs itThe ledger
Everything else on this page posts here. What matters is not that entries can be made, but that the total can be trusted — and that the statement at the end was produced rather than assembled.
Assets, liabilities, equity, income and expenditure recorded against a structure the whole business shares, rather than one per department.
A report confirming total debits equal total credits, which is the check that turns a set of entries into a set of books.
Financial position and period performance generated from what was recorded, for any period you choose.
Figures can be reviewed before finalisation, with balance validation confirming they agree — so a close is a decision rather than a discovery.
Accruals, corrections and depreciation entered by hand with as many lines as they need, and debits forced to equal credits before posting.
Closing procedures are automated, so the end of a financial year has a defined shape instead of being a fortnight of reconciliation.
Money that repeats
Every finance team has a set of documents that go out on the same day every cycle, and a set of agreements paid before the work. Neither needs a human raising them; both usually get one.
Set a sales invoice or purchase bill to repeat, and it is raised on every cycle without anybody opening the module.
Daily, weekly or monthly, or a custom interval, so a twelve-week engagement and a rolling month are both handled properly.
Say how many times a document should repeat, so a fixed-term arrangement stops on its own rather than on somebody noticing it should have.
A nightly job raises everything due, so the first of the month is not a morning of clicking through a list.
Select the customer, set the dates and add the products or services covered, each line with its own quantity, price, discount and tax.
Payments allocated to specific items with the outstanding balance on the retainer itself, converting to a sales invoice when it completes.
Money owed to people
The two payables that never fit the purchase ledger: commission earned on a sale, and cash somebody spent out of their own pocket. Both are small, frequent, and disproportionately good at causing arguments.
A percentage of the sale, a fixed amount or a tiered rate, with as many plans as the business actually runs.
Posting a sales invoice with a plan and an agent assigned creates the commission record then and there, not at month end.
Records are reviewed and approved first, giving commission the same control as any other outgoing, and tracked from pending to paid.
Staff request petty cash for a business expense through an approval workflow with pending, approved and rejected states.
Total balance, total expenses and available cash calculated in real time, so what is in the box is a figure rather than a count.
Staff who spent their own money submit a request with the receipt attached, categorised as it is recorded.
The month end
The reports a board asks for are the same reports every month. Once invoicing, bills, payments and budgets post to one ledger, producing them is a filter rather than a fortnight.
Smart Dashboard
Net profit
14.8%
quarter to date
Receivables
27
invoices overdue
Budget used
68%
against allocation
Cash in and out by month
Ready to run
Illustrative view — figures are examples, not customer data.
True profit and margin for any period, rather than a revenue figure that quietly hides what it cost to earn.
Money in and money out with enough forward visibility to see a squeeze while there is still time to act on it.
Allocated, spent and remaining per account with date filtering, so an overspend surfaces while the period is still open.
Customer bills, payments received and outstanding balances, filtered by customer, warehouse or month — the collections list, ready.
Supplier bills, amounts paid and pending dues, filtered by vendor or month, so what falls due next is visible now.
Savings, debt and cost-reduction goals with milestones, contributions tracked automatically and an estimated date of arrival.
What changes
Not a list of things we have — a comparison of how each job goes today against how it goes once finance runs on one system. No vendor is named, because the middle column describes the shape of the work rather than anybody's product.
Exported from two or three systems into one workbook, reconciled by hand the night before the board pack.
Balance sheet, P&L and trial balance generated from the entries, with balance validation and a draft step before figures are fixed.
A spreadsheet per department, rebuilt from the ledger before every review, so the numbers are already a week old when they are discussed.
Budgets allocated per account and synced to journal entries, with variance showing allocated, spent and remaining as the period runs.
A calendar reminder and somebody re-keying the same documents, with the occasional month where one is missed entirely.
Recurring invoices and bills generated overnight on the interval you set, with a cycle limit so fixed terms stop themselves.
Reconstructed at month end from sales records and half-remembered arrangements, which is where the arguments start.
Calculated as the invoice posts against a percentage, fixed or tiered plan, attributable to an agent and approved before it is payable.
Whoever has the file open. A change is visible only if somebody noticed the version, and rarely carries a reason.
Approval steps where they matter, and modification history with timestamps and user attribution on the record itself.
Exports from the stock system, the sales tool and the HR sheet, joined by hand and out of date on arrival.
Stock valuation, supplier bills, commission and hours post to the same ledger, so finance reads the source rather than an export of it.
An envelope of receipts and a message thread about who spent what, settled whenever somebody gets round to it.
Requests through an approval workflow, categorised as recorded, with a live balance and the receipt attached to the claim.
Filtering a consolidated spreadsheet by hand, or keeping a separate file per site and hoping they stay consistent.
Records and reports filter by branch and department throughout, so a site reads its own numbers from the same data.
FAQ
No. It records and reports — ledgers, statements, budgets and reconciliation — but there is no statutory return submission and no audit engine. The E-Invoicing add-on covers European e-invoicing formats; beyond that, your accountant is given a position to file rather than a shoebox to sort.
Yes. Postings run against a chart of accounts, manual journal entries force total debits to equal total credits before they post, and the Double Entry add-on produces the trial balance, balance sheet and profit and loss from those entries, with balance validation and a draft-to-finalise step.
Yes. Budget Planner allocates specific amounts to accounts from the chart of accounts across defined periods, covering operational, capital and cash flow budgets. Spend syncs automatically from journal entries, and variance analysis shows allocated, spent and remaining per account with date filtering.
Everything posts to the same ledger. Stock valuation and cost of goods sold come from Inventory, supplier bills from Procurement, commission from sales invoices, training costs from the Training add-on, and hours from Timesheet — so finance reads from the modules the rest of the business is already using rather than from their exports.
Pricing is per add-on, per user and per term. A team running Accounting, Double Entry and Recurring Invoices pays for those three; Budget Planner, Commission, Retainer and Petty Cash are each separate and switched on only if you need them.
Start with this department and add the rest when the handover between two of them stops being an export. We will walk you through it on your own numbers.
