Operations & Inventory

Stock, suppliers, dispatch and the handoffs between them.

Live quantities per warehouse valued by a method your accountant accepts, sourcing run as a process rather than an email thread, dispatch paperwork raised against the order it fulfils, and the steps in between written down instead of remembered.

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GetBizApps tracks stock; it does not run the machines that move it. There is no MES or PLC connection, no MRP or production scheduling, and no bin- or rack-level picking — quantities are held per warehouse, not per shelf. Delivery Challan produces the document that travels with the goods; it does not book carriers or track vehicles. Procurement runs sourcing and vendor onboarding, and the bills that follow post to Accounting rather than being managed here.

The cycle you already run

Map, source, hold, dispatch, review.

Operations is the department most often described as a set of habits rather than a process. These are the modules that turn each turn of the loop into something recorded.

1
Map
How work actually travels between people and systems, written down step by step with a named role against each stage.
Business Process Mapping
2
Source
An RFx published to a vendor portal, with pricing bids and answers to your questions arriving comparable rather than in five formats.
Procurement
3
Hold
Live quantities per warehouse with reorder and maximum levels, adjustments documented and approved, and valuation that stands up in the accounts.
Inventory
4
Dispatch
The document that travels with the goods, raised against the order it fulfils and carried through to the invoice rather than retyped.
Delivery Challan
5
Review
Stock value and quantity by product, out-of-stock items highlighted, and purchasing spend readable against what it bought.
Smart Reports Smart Dashboard Analytics

Coverage

The operations checklist, and what answers each line.

The list an operations lead runs through when they evaluate anything. Each row names the add-on that does it, so the gaps are as readable as the fit.

What the team has to doWhat does it

Live stock across several warehouses
Inventory
Quantities per location rather than one blurred total, so you know whether the stock exists where the order needs to ship from.
Reorder points and maximum levels
Inventory
Replenishment that starts before a customer finds out, and a ceiling that stops over-ordering quietly filling the warehouse with cash.
Adjustments with a reason attached
Inventory
Increases, decreases and recounts, several items in one transaction, each carrying documentation and an approval.
Stock valuation your accountant accepts
Inventory
Cost of goods sold by FIFO, LIFO or weighted average, updating as purchases and sales post, with valuation reports by method and location.
Sourcing run as a process
Procurement
RFx creation with multiple purchase items, published to a front-end portal where vendors browse and apply.
Comparable vendor responses
Procurement
Custom questions, document uploads and a pricing bid on every application, worked as Kanban cards or a list with ratings and stages.
From selected applicant to vendor
Procurement
Interview scheduling with pending, cancelled and confirmed statuses, and onboarding that turns a decision into a record you can trade against.
Paperwork that travels with the goods
Delivery Challan
Items, quantities, dispatch details and delivery address, raised against the order and carried through to the invoice.
Goods out that are not a sale
Delivery Challan
Job work and goods sent on approval documented under a challan, so stock off the premises is still accounted for.
What the business owns
Assets
Registration with purchase cost, serial code, warranty and image, organised by location and assigned to a person with a condition recorded.
Maintenance with a cost against it
Assets
Preventive, corrective and emergency jobs with priority from low to critical, a technician assigned and depreciation down to a book value.
Assets that go out and come back
Asset Borrow & Rent
Borrowing periods, real-time availability, rental transactions and payments, with overdue alerts when a return date passes.
How work moves between people
Business Process Mapping
Workflows with a defined start and end, a description and a responsible role at each stage, a flowchart view and live progress.
The steps that should not need a person
Workflow Automation
A module trigger, your own conditions, and one or more actions by email, Slack, Telegram, SMS or WhatsApp, built without code.

In your industry

The same stock ledger, a different problem.

Every operation holds things and moves them. What makes it hard differs completely by trade, and that is usually what decides whether a system fits.

Manufacturing

Inputs, outputs and the cost of both

A factory's stock question is really a costing question. Quantities are tracked per warehouse with reorder points so a line does not stop for a component, adjustments carry documentation and an approval rather than being typed over, and cost of goods sold is calculated by FIFO, LIFO or weighted average as purchases and sales post — so margin on a job is a figure rather than a year-end estimate. Dispatch to a subcontractor for job work leaves under a challan, which is what keeps stock off the premises accounted for.

Inventory Procurement Delivery Challan Business Process Mapping

See how manufacturing runs it

Trading & Distribution

Turning stock over without running out

Distribution lives between two failures: stock you cannot sell and orders you cannot fill. Reorder points and maximum levels bracket both, availability is per warehouse rather than a company-wide total, and the product stock report highlights out-of-stock items automatically. Dispatch runs at volume, with a challan against each order carrying partial quantities honestly and linking through to the invoice rather than being retyped.

Inventory Delivery Challan Procurement Smart Reports

See how trading & distribution runs it

Retail

Behind the counter, not at it

The till itself is a separate product — GetBizApps POS — and this is everything behind it. Stock is held per location so a branch reads its own availability, reorder alerts fire before a shelf empties, and adjustments after a recount carry documentation and approval. Supplier sourcing runs as an RFx with comparable bids rather than three phone calls, and standing purchases post through to Accounting.

Inventory Procurement Workflow Automation

See how retail runs it

Healthcare

Consumables across departments, and the equipment register

A clinic or hospital holds two very different things: supplies that run out and equipment that must not. Inventory covers the first with per-location quantities and reorder points, while Assets covers the second — purchase cost, serial code, warranty, location, condition on assignment, and preventive, corrective or emergency maintenance with a technician and a cost. Task Management turns an equipment job into work with a name against it.

Inventory Procurement Assets Task Management

See how healthcare runs it

Education

Equipment that moves around a campus

An institution's operations problem is rarely stock — it is lending. Laptops, projectors and shared equipment are registered with a serial code and a location, assigned to a person with the condition recorded and an expected return date, and tracked with real-time availability so nothing is promised twice. Overdue returns are flagged by the system rather than by a colleague, and rental and borrowing history shows who actually needs what.

Assets Asset Borrow & Rent Task Management Requests

See how education runs it

Stock you can trust

A number that means something.

Most stock systems can hold a quantity. What decides whether anyone believes it is how the number is allowed to change, and whether the value attached to it survives contact with the accounts.

Inventory

Per warehouse, not per company

Quantities tracked by location rather than as one blurred total, so you know whether the stock exists where the order ships from.

Reorder before it hurts

Set the point at which a product counts as low and replenishment starts then, rather than when a customer finds out you are out.

A ceiling as well as a floor

Maximum stock levels stop over-ordering quietly filling the warehouse with cash you cannot spend.

Adjustments with a name on them

Increases, decreases and recounts, several items in one transaction, each carrying its documentation and going through approval.

Valued three ways

Cost of goods sold by FIFO, LIFO or weighted average, updating automatically as purchase and sales transactions are recorded.

Reports that filter

Stock valuation by method and location with warehouse filtering, and low stock reporting, rather than one aggregate figure.

Before GetBizApps, checking stock across warehouses meant asking several people for updates. Inventory gives our purchasing team a shared view of stock levels and a better starting point for purchasing decisions.

Rachel Paul — Supply Chain Manager, IronLeaf Components

Buying and dispatching

Both ends of the warehouse, documented.

Goods arriving and goods leaving are the two moments where an operation either has a record or an argument. Sourcing usually lives in an inbox; dispatch usually lives on a pad.

Procurement Delivery Challan

An RFx, not three phone calls

A request for proposal or quote with as many purchase items as it needs, added line by line rather than squeezed into a description.

A portal vendors can find

Published opportunities browsed and applied to on a front-end portal, so sourcing reaches past the suppliers you already email.

Responses you can compare

Custom questions, uploaded documents and a pricing bid on every application, rated and moved through stages as a shortlist forms.

Selected, then onboarded

Interviews scheduled with pending, cancelled or confirmed statuses, and a chosen applicant taken through to the vendor list.

A challan against the order

Raised from the order it fulfils with items, quantities, dispatch details and delivery address, so a partial dispatch is a recorded fact.

Goods out that are not sales

Job work and goods sent on approval documented under a challan, so stock that has left the premises unsold is still accounted for.

Procurement has helped us organise supplier requests and vendor onboarding. There is a clearer process to follow, and we spend less time piecing together information from different files.

Meenal Shah — Procurement Head, SteelWillow Manufacturing

The process between them

The handoffs, where the time actually goes.

Very little is lost inside a step. It is lost between them — waiting on somebody who did not know it was their turn. Writing the process down is the unglamorous fix, and it is the one that works.

Business Process Mapping Workflow Automation Task Management

Written down, stage by stage

A workflow with a title, a defined start and end point, and a description at each stage detailed enough for a new person to follow.

A name against every stage

A responsible role or team member on each step, so a handoff has an owner rather than a general assumption somebody handles it.

Drawn, not listed

A flowchart view of the whole process, which is where the loops, gaps and duplicate handoffs become obvious.

Stalled while it is still stalled

Real-time progress tracking with mail notifying the people involved as work reaches their stage, rather than a finding at the review.

Rules instead of reminders

A module trigger, conditions with flexible logic, and one or more actions by email, Slack, Telegram, SMS or WhatsApp — built without code.

The next step as work

Tasks with an assignee, a due date, a priority and a status, on a board or a list, linked to the project or client they belong to.

We use Business Process Mapping to document how work moves between teams, then Task Management to assign the next steps. GetBizApps has made our process reviews more practical because everyone can see where responsibility sits.

Karan Malhotra — Operations Director, PrecisionBrook Industries

The operations review

What you are holding, and what it is costing.

An operations review asks two questions: is the stock right, and is the money going where we think. Once purchasing, stock and dispatch all post to the same records, both are a filter rather than a fortnight.

Inventory Procurement Smart Reports Smart Dashboard Analytics

Smart Dashboard

Stock value

8.4M

across 3 warehouses

Out of stock

products flagged

Open RFx

42 applications

Dispatches by week

Ready to run

Product stock report
Purchase invoice report
Stock valuation by method
Challan register

Illustrative view — figures are examples, not customer data.

Stock by value, not just count

Available stock, quantity and value by product, with out-of-stock items highlighted automatically and filters for category and warehouse.

Valuation by method

Stock valuation broken down by FIFO, LIFO or weighted average and by location, so the accounts and the warehouse agree.

Where the spend went

Purchasing spend broken down, alongside supplier bills, amounts paid and pending dues filtered by vendor, warehouse or month.

Sourcing at a glance

The procurement dashboard with the latest RFx list and applications by stage, so a slow pipeline is visible before it delays a line.

Projects against budget

Task completion, milestones and budget tracking with a project health status and indicators for overspending risk.

Operations next to everything else

Finance, sales, HR, inventory and operations health on one screen, so a stock problem can be read against what caused it.

What changes

The same jobs, done a different way.

Not a list of things we have — a comparison of how each job goes today against how it goes once operations runs on one system. The middle column names no vendor: it describes the shape of the work.

What the team doesBy hand, or across separate softwareWith GetBizApps Suite

Answering how much we have
By hand, or across separate software
A message to whoever is nearest the shelf, or a spreadsheet that was accurate at the last count and has been drifting since.
With GetBizApps Suite
Live quantities per warehouse with SKU codes and images, in a list or grid, with low stock and out-of-stock flagged automatically.
Changing a stock figure
By hand, or across separate software
Typed over. The previous number is gone, the reason is in somebody's head, and a recount later has nothing to reconcile against.
With GetBizApps Suite
Increases, decreases and recounts as documented transactions that go through approval, with several items adjusted in one go.
Valuing what is on the shelves
By hand, or across separate software
An average cost applied by hand at year end, which is where the difference between margin and the number you reported shows up.
With GetBizApps Suite
FIFO, LIFO or weighted-average cost of goods sold updating as purchases and sales post, with valuation reports by method and location.
Finding a new supplier
By hand, or across separate software
Three phone calls and an email thread, with quotes arriving in three formats and a comparison built in a spreadsheet nobody keeps.
With GetBizApps Suite
An RFx on a vendor portal with custom questions and pricing bids, worked as Kanban or a list with ratings, stages and an archive.
Sending goods out
By hand, or across separate software
A handwritten note or a duplicated document, with partial dispatches settled later by argument and the invoice retyped from the order.
With GetBizApps Suite
A challan raised against the order with items, quantities, dispatch and delivery detail, linked through to the invoice.
Knowing who has the equipment
By hand, or across separate software
A sign-out sheet, a verbal arrangement, and a quarterly hunt for the projector that somebody definitely returned.
With GetBizApps Suite
Assets assigned with a condition and an expected return date, real-time availability, automated return status and overdue alerts.
Explaining how a process works
By hand, or across separate software
Told to a new starter by the person who does it, differently each time, with the handoffs nobody documents being the ones that fail.
With GetBizApps Suite
Workflows with a defined start and end, a description and responsible role per stage, a flowchart view and live progress tracking.
Chasing the routine follow-up
By hand, or across separate software
A calendar reminder for one person, which works until they are on leave and nobody else knew the step existed.
With GetBizApps Suite
Event-driven workflows with your own conditions firing email, Slack, Telegram, SMS or WhatsApp — plus tasks with an owner and a date.

FAQ

Operations & Inventory questions, answered.

No. Quantities are held per warehouse location rather than per bin or rack, so it answers whether the stock exists where the order ships from but not exactly where in the building a picker should walk. If bin-level picking is the requirement, this is a real gap rather than a configuration question.

Cost of goods sold is calculated by FIFO, LIFO or weighted average and updates automatically as purchase and sales transactions are recorded. Stock valuation reports break down by method and by location with warehouse filtering, so the figure in the accounts comes from the same records the warehouse reads.

Yes. Stock changes are made as adjustments — increases, decreases or recounts — which carry their own documentation and go through an approval step rather than being typed over the previous number. Activity Log records who performed which action and when across the add-ons you have enabled.

Yes. Goods sent out for job work or on approval are documented under a challan, so stock that has left the premises without being sold is still recorded. Each challan is raised against its order and can be carried through to the invoice so billing follows what was actually dispatched.

Pricing is per add-on, per user and per term. A team running Inventory and Procurement pays for those two; Delivery Challan, Assets, Asset Borrow & Rent, Business Process Mapping, Workflow Automation and Task Management are each separate and switched on only if you need them.

One platform, only the parts you run.

Start with this department and add the rest when the handover between two of them stops being an export. We will walk you through it on your own numbers.

Book a demo See the other departments