Real Estate
From first enquiry to the standing order.
Enquiries and follow-ups that survive a handover, viewings on the calendar the agent actually uses, agreements from an approved template, commission worked out as the invoice posts, and recurring billing for the properties you manage.
This is the agency and property-management business, not a listings portal. GetBizApps does not publish property advertisements or syndicate to portals, and it holds no valuation or title data. It runs the enquiries, the diary, the paperwork, the commission and the billing around those listings.
Why real estate businesses run on it
The next call starts where the last one ended
Enquiry history, notes and scheduled follow-ups live on the record, so an agent covering for a colleague is not starting the conversation again.
Viewings on the calendar they carry
Appointments booked in the suite are written to the connected Google Calendar in both directions, so a reschedule reaches the phone in the agent's pocket.
Agreements that stay consistent
Routine contracts start from an approved template and end with a signature and an audit trail, rather than from whichever version was last emailed.
Commission settled, not debated
Worked out automatically as the sales invoice posts, approved before it is payable, and tracked from approval to payment.
Enquiries
Every conversation on the record it belongs to.
Agency work is follow-up. What decides whether a lead converts is usually whether somebody called when they said they would, knowing what was discussed last time.
Leads with their source
Every enquiry carries where it came from, so next quarter's marketing spend follows the channels that actually produced instructions.
People and the companies behind them
Contacts linked to the company they work for, so an investor's history reads as one account rather than four separate conversations.
Stages you define
Move an enquiry through the stages your process really uses, each deal carrying its value and expected close date so the pipeline adds up.
Notes kept with the work
Written notes on the record rather than in a chat thread, colour-labelled and either personal or shared with the agents who need them.
Follow-ups that fire
Reminders by email, SMS, WhatsApp or Slack a set number of days before a date, with a daily repeat for the ones that must not lapse.
Delivery logged
What was sent, when, and whether it succeeded — so a chase that never went out is visible rather than assumed.
Our agents need to know what was discussed before making the next call. CRM, Notes, and Reminder in GetBizApps help us keep enquiry details and follow-ups organised as conversations progress.
Viewings
Booked once, on the calendar everyone already uses.
A viewing involves at least three diaries and usually a phone call each way. Most of that back-and-forth is availability that could have been published.
Availability that is real
Viewing slots offered against your actual hours and chosen weekdays, so what is bookable is what is possible.
Ask before the viewing
Build the questions a viewing depends on — budget, timescale, chain position — so the agent arrives knowing them.
A link, not a phone call
Each appointment type produces a link to send by email or message, so a slot is chosen rather than negotiated.
Two-way calendar sync
Events written in the suite reach the connected Google Calendar and back again, authorised through Google's own sign-in.
Reschedules kept in step
A time change on either side updates the other, and a cancellation is removed from both — so nobody drives to a viewing that was called off.
On every device
Because the events live in Google Calendar, they are on the phone the agent already carries, with no second app to check.
Coordinating property viewings used to take too much back-and-forth. Appointment and Google Calendar help us organise meetings and keep our agents’ schedules easier to follow.
Agreements
Routine paperwork from an approved starting point.
The agreements an agency signs are mostly the same agreement. What changes is the parties, the property and two or three clauses — which is exactly what a template is for.
Save what you already signed
Keep a negotiated contract as a template, so the wording that worked becomes the wording you start from next time.
Template to contract in one step
Convert a template into an active contract and adjust what differs, rather than rebuilding a near-identical agreement.
Wording that stays consistent
Because every agreement starts from the same approved template, legal wording does not drift between offices or agents.
Signed, with an audit trail
Verified digital signatures from both parties, stored with the trail that makes an agreement defensible later.
Renewals that announce themselves
Status updates and renewal logs on every contract, so a renewal date arrives as a prompt rather than as a surprise.
Everything attached to it
Schedules, correspondence and signed copies held on the contract itself, with comments where the team discussed a clause.
Contract templates give our team a consistent starting point for routine agreements. Keeping contracts and business documents in GetBizApps also makes it easier to find the paperwork when we need it.
Agent earnings
Commission calculated as the invoice posts.
Month end is the worst possible time to work out commission: the deals are cold, the arrangements are half-remembered, and every disagreement costs a relationship.
Plans that match your deals
A percentage of the sale, a fixed amount or a tiered rate, with as many plans as the agency actually runs.
Attributable to an agent
Every commission record carries the agent it belongs to, so earnings are a record rather than a reconstruction.
Calculated automatically
Posting a sales invoice with a plan and an agent assigned creates the commission record then and there.
Approved before payable
Records are reviewed and approved first, giving commission the same control as any other outgoing.
Tracked to payment
Pending through paid with its own tracking, so what is owed and what has settled are two different, visible states.
Filterable for the review
By invoice, agent, plan, approval status or date — so the month-end conversation starts from a filtered list, not a spreadsheet.
Commission tracking used to create a lot of questions at month end. GetBizApps helps us organise invoice-based commissions alongside our accounting work, making the review process clearer for the team.
Property management
Billing on a schedule, requests with an owner.
Managed property is two repeating jobs: raising the same invoice every cycle, and answering the requests that arrive between them. Both are better as systems than as habits.
Invoices that repeat themselves
Set a sales invoice to recur and it is raised on every cycle, so management fees and rent charges go out without being re-keyed.
Costs on the same mechanism
Purchase bills repeat too, so the service contracts you pay on a fixed cycle are recorded as reliably as the income.
The interval you actually use
Daily, weekly or monthly, or a custom interval, with a cycle limit so a fixed-term arrangement stops when it should.
Generated overnight
A nightly job raises the documents due, so the first of the month is not a morning of clicking.
Requests as tickets
A reported fault carries its description, files, category and full conversation, so the contractor and the tenant see the same thread.
Open or closed, visibly
Status on every request and a published FAQ for the questions that keep coming back, so the office answers the new ones.
For property management, recurring billing and service requests are everyday work. Recurring Invoices & Bills and Support Ticket give our team a more organised way to handle both without relying on scattered spreadsheets and messages.
The month in numbers
Reporting you stop rebuilding by hand.
Pipeline, commission, collections and open requests are the four questions an agency principal asks every month. Once they sit in one system, the answer is a view rather than a rebuild.
Smart Dashboard
Pipeline value
42 deals
in negotiation
Commission
18
awaiting approval
Open requests
9
across managed units
Viewings by week
Ready to run
- Deal pipeline report
- Sales invoice report
- Purchase invoice report
- Project progress report
Illustrative view — figures are examples, not customer data.
Whole-business overview
Finance, sales, HR and operations on one screen, so performance is read across the agency rather than office by office.
Pipeline movement
Where deals are progressing and where they are stalling, and which efforts are actually turning into instructions.
Deal pipeline report
Won, lost and ongoing with their values, progress and win rates, filterable by pipeline, stage or agent.
Invoices and balances
What was billed, what was received and what is outstanding, filtered by customer or month rather than totalled by hand.
Cash position
Money in and money out with enough forward visibility to see a shortfall while there is still time to act.
Customer health
Which landlords and investors are most valuable, and which have gone quiet — which is the retention question in a numbers form.
Whichever modules you run
What holds true across the platform.
These are not add-ons you switch on. They are how the Suite behaves once any of it is running.
Switch on what you need
Every capability on this page is an add-on. An agency that only sells needs enquiries, viewings and commission; add recurring billing when you start managing.
Branch and office scoping
Records and reports filter by branch throughout, so an office manager reads their own numbers rather than the group total.
Approvals where they matter
Commission records are approved before they become payable, so what is owed is a decision rather than a calculation nobody checked.
Audit trail with names on it
Modification history with timestamps and user attribution, and signatures stored with their own audit trail on every contract.
Documents with access control
Agreements, schedules and correspondence in folders with document types and controlled access, attached to the record they belong to.
Mobile apps
Several modules have companion mobile apps, so an agent between viewings can update a record without going back to the office.
AI assistant
Drafting and summarising inside the workflow, with your team reviewing the wording before it goes anywhere.
Payments and integrations
Payment gateways, calendars, messaging and storage connect as add-ons, so the tools the agency already uses stay in use.
From real estate customers
Real Estate, in their words.
Our agents need to know what was discussed before making the next call. CRM, Notes, and Reminder in GetBizApps help us keep enquiry details and follow-ups organised as conversations progress.
Coordinating property viewings used to take too much back-and-forth. Appointment and Google Calendar help us organise meetings and keep our agents’ schedules easier to follow.
Contract templates give our team a consistent starting point for routine agreements. Keeping contracts and business documents in GetBizApps also makes it easier to find the paperwork when we need it.
Commission tracking used to create a lot of questions at month end. GetBizApps helps us organise invoice-based commissions alongside our accounting work, making the review process clearer for the team.
For property management, recurring billing and service requests are everyday work. Recurring Invoices & Bills and Support Ticket give our team a more organised way to handle both without relying on scattered spreadsheets and messages.
FAQ
Real Estate questions, answered.
No. It does not publish property advertisements or syndicate listings to portals, and it holds no valuation or title data. It runs the business around those listings — enquiries and follow-up, viewing appointments, contracts and signatures, agent commission, recurring billing and tenant service requests.
Yes. The Google Calendar add-on connects through Google's own sign-in and syncs events both ways: meetings and client appointments booked in the suite appear in the agent's Google Calendar, reschedules update on both sides, and cancellations are removed from both.
Commission plans can be a percentage of the sale, a fixed amount or a tiered rate, and you can run as many as you need. Posting a sales invoice with a plan and an agent assigned creates the commission record automatically. Records are approved before becoming payable and tracked from pending through to paid.
Yes. Sales invoices and purchase bills can both be set to recur daily, weekly, monthly or on a custom interval, with a cycle limit for fixed-term arrangements. A nightly job raises the documents that are due, so a billing run is not a morning of clicking.
Pricing is per add-on, per user and per term, so it depends on which modules you switch on and how many agents use them. A sales-only agency pays for enquiries, viewings and commission rather than for a full suite licence.
One platform, only the parts you run.
Start with the modules on this page and add the rest when you need them. We will walk you through it on your own numbers.